Property Use Committee Meeting

Dean Twardokus called the joint meeting of the Property Use Committee and the Planning Committee meeting to order. Pastor opened with a devotion. In attendance were Pastor, Dean, Ron T, Brad, Nikki, Buffy, Curtis, Larry M, Richard M, Gerry S, Mel, Jane, Del, Cody, Renoda, Bill M, Larry D and Noreen.

Del provided an update on the new sound system in the chapel at TCC. The cost is $1,722.45 and is covered by an anonymous donor. It will be installed Wednesday. It is a cordless microphone system (clip on over ear) so shouldn’t have much interference, fading in and out, etc. Since there are two microphones with the system, they are interchangeable with the Trinity church location as the systems are compatible. This does not affect the gym at TCC since that room has its own sound system.

Curtis then provided an update on the proposed signage. The Gunst family (siblings, etc.) is considering donating the cost of the signage in memory of Leland. Larry Dogs will be present at the town board meeting Wednesday night to ask for a variance. Curtis passed around two versions to look at. We will propose the larger one to the town board as we can always go smaller. The sign manufacturer is out of state but reputable. The four local companies Del, Curtis, etc. met with haven’t responded with formal proposals so we are disappointed with the lack of response from these other companies. It takes 3-4 weeks for the company to build and they ship it to us with installation instructions. The company does not come to install. It is a two-sided LED sign that includes a message center that can be changed remotely but from within a certain distance. Keith Kell looked at the wiring. The congregation will have to install, poor footings, etc. Bill offered the excavation if needed. Bill also commented on St. Paul’s low maintenance signage as they just had their first service call in ten years. Good discussion and a big “thank you” to Curtis and the entire Gunst family for considering this very generous gift.

We discussed the status of the Improvement Fund. After discussing and comparing Richard M and Del info, it was decided that Jack’s records are more detailed so copies of the Treasurer’s expenditures, tracking, etc. for TCC, the Improvement Fund, etc. will be made available in back of church for congregation members to pick up if interested in the details. Dean will obtain from Jack.

Del provided on update on the seven electrical panels at TCC. He will continue to work through them throughout the next year and note which outlets belong to which circuit breaker, etc. Noreen expressed appreciation for Del’s labeling and testing as there were no issues with nescos, crockpots, etc. on the Church Picnic. A big “thank you” to Del for all his hard work and efforts in this big initiative.

Other congregations (ZKC, Emmanuel, etc.) and Pastors (Babinek) have been approaching our members asking if we will take/use items from their facilities. After much discussion, we decided to communicate “At this time, we are not looking to convert the gym to a worship area.” We reviewed communion options (Emmanuel, ordering polished aluminum, Charlie building a wooden tray to hold the wafers and cups, etc.). Pastor will discuss building a communion tray with Charlie further and for the present time, Altar Guild will transfer the communion equipment between facilities

We then transitioned into the Property Use Committee meeting……. –notes by Buffy Moldenhauer

Top of Form

Bottom of Form

St. John’s, Woodland member Joel Braunschweig wants to loan a baby grand piano to TCC. It would cost about $500 to move it which would be at our expense. It would cost another $100-$200 to tune it. It could be used for services and recitals. Jane moved to accept the piano and pay for the moving costs. Larry D. seconded the motion. Discussion centered around having a written agreement to address the length of time we could use the piano and who pays for the cost of moving it back to Joel’s home. Larry M. recommended to council to present it at the quarterly voters meeting.

The secretary’s report was read. Nikki moved to approve the minutes. Richard seconded the motion. Cody asked if the minutes could be posted online. Noreen will work with Pastor on that.

Report of things done: 5 lockers and 4 student desks were sold. Larry M. said photos could be taken of student and teacher’s desks and library shelves that could advertised for sale. The items to keep were discussed. 30 student desks should be kept for catechism classes, the rest of the lockers, and the wide library shelves. We should get an idea of the value of the library shelves and hold off on selling them.

We then talked about the sale of chairs. 100 new chairs were donated by Richard and Joyce Moldenhauer. They didn’t come with chair racks, which would cost $220. We need 2 racks which could be put on a wish list. Dodge County Fair would pay $2 a chair for the old chairs. There was discussion concerning keeping some of the old chairs for outdoor use or to rent. There are 102 chairs in the church basement. There are 30 more chairs that we could keep at TCC. Repainting the old Herman School chairs would cost $10 each. We have 200 old chairs in addition to approximately 60 of the hard white and blue chairs. Larry M. moved to sell 100 chairs to Dodge County Fair. Brad seconded the motion. Motion carried.

Joe Odenwald is going to give us a price on making racks for upright storage of tables. St. John’s, Juneau has not gotten their smart boards yet. They will need to come and get them. Nikki will follow up on it. The one in the 4-H room doesn’t work. Trinity would like to keep 5 of the smart boards.

Jane has been working on organizing the 3 closets. She will make a sheet to label where the supplies are located. We could use a shop vac at TCC. Maybe it could go on a wish list. Pastor said that there is one in the parsonage garage that isn’t being used. He will check if it works. A coat rack was built by Charlie Oldenburg along with help from Dean, Nathan, Richard, and Larry M. Thank you to all of them for the work on this project.

There were 119 people in attendance for the church picnic service. An additional 15-20 people came later to join us for lunch and fellowship. Pastor will put up pictures on Facebook. Brad and Julie Callies added Pastor’s phone number and the WELS logo on the window of the front entrance.

Noreen gave a report on the art room set up. No other reservations have been made. Bill said that the Muche’s were happy with the rooms and prices we set. The fall league for dartball is still being considered. Sharon may be doing concessions.

Larry M. is checking on interest of having a Farmer’s Market for 2017. There have been some positive responses. Marlene Duthie has suggested having it on Mondays. A variety of vendors is needed to be successful. We’ll wait for more feedback. A blood drive has been talked about. So far, only 6 people have signed up to donate. 25 need to sign up for the Blood Center to come. Hall walking around the building was discussed. Should we charge $2 or go by free will donations? Richard and Larry M. will figure out route measurements and lay it out.

Old Business: The revision of the Trinity Community Center Use Policy has been made to reflect the changes in wording about gym shoes and smoking. A smoker’s pole for the southeast entrance can be put on the wish list.

Noreen presented the TCC Rental Rates proposal worked on by the committee of Dale Twardokus, Myrna Cikanek, Bill and Sharon Moldenhauer, and Larry and Noreen Dogs. There was discussion on whether the deposit amount is large enough. Brad moved to approve the rates as presented, Larry M. seconded the motion. Motion passed.

Pastor and Richard checked on the use guidelines with Church Mutual. They approve of our guidelines. Pastor will check back with them on wording for waivers. He will look into that for the start of Cardio Tennis.

Larry M. said an anonymous donor has order 3 screens for the chapel – one for each end and one in the middle window.

Larry D. reported on the security proposal. The system would include 50 key fabs and 50 card fabs and would link information from the locks to a computer to see who has accessed the building. The cost is $3,898.00 and does not include a camera. It was decided to place the security system on a wish list. A question was asked if having a security system in place would lower insurance rates. Cody said camera systems can be bought online. It will be tabled until next time. It was decided that no renters will be given a key. We will let them in.

The person from Quality Control Systems that has been here before was contacted because we have questions about running the system. He’s busy with jury duty, but will come soon. The stage area could use some paint.

Services will be held at TCC on Saturday nights starting October 1. The church schedule in the Booster should be changed. An Emmanuel member, Marvin Stabelfeldt wanted to know when the Saturday services would begin. Larry D. volunteered to call him.

The office rental rate for Larry and Noreen Dogs was discussed. Nikki moved to set the rental rate at $500 a month, Richard seconded the motion. Motion passed. Del Kannenberg suggested that someone other than Larry should report about the rent at the quarterly meeting. The postman stopped about mail delivery. A box can be placed by the building.

Larry D. moved to adjourn the meeting. Bill seconded the motion. We closed with the Lord’s Prayer. The next meeting will be Sunday, October 23 at 7 PM.

Respectfully Submitted,

Noreen Dogs, Secretary